PROJ6001 Enterprise Environment Factors Report Sample

• Subject Code : PROJ6001
• University : Laureate International Universities My Assignment Services is not sponsored or endorsed by this college or university.
• Subject Name : Project Management 3

Integrated Project Management

Contents

Introduction..

Enterprise Environmental Factors (eef).

Internal Fators.

Organizational Culture.

Organizational Structure.

Types of Organization Structure.

Matrix Organization.

Composite Structure.

Virtual Organizational Structure.

Portfolio, Program, or Project Management Office.

Internal Politics.

Available Resources.

Infrastructure.

External Factors.

Standards of Government

Market Conditions.

External Political Conditions.

Industry Standards.

Legal Restrictions.

Reflection..

References.

Introduction to Enterprise Environment Factors Report

The work done within the organization is controlled by Enterprise Environmental Factors (EEF) and Organizational Process Assets (“Enterprise Environmental Factors (EEF) & Organizational Process Assets (OPA) | PM Study Circle”,2020). With one approach or idea, you cannot deal with all the factors operating within the organization but you can rearrange or reconstruct the regulations wherein EEF deals with all the policies and practices that exist within the organization whether it is inside or outside. Enterprise Environmental Factors refers to a condition that can handle, motivate, and influence the team working for the project. EEF can bring positive changes to the structure of the project (Rinaldi, 2020). With the help of Enterprise Environmental Factors, projects can be designed on the basis of related opportunities or threats within the country. A project manager should have a broad understanding of both internal and external factors and conditions, which will increase their understanding to understand the organizational strategy that could develop the plans and strategies to handle any situation or to have strong project management. As said earlier, enterprise environmental factors can be internal or external but the assets are always internal within an organization. 

Enterprise Environmental Factors (EEF)

The word ‘environment’ means anything which is natural which is not in our control similarly enterprise environmental factors (EEF) are the factors that are not under the control of the organization or under the control of the team which is addressing the project management (Fichtner, 2020). It affects the organization, its project, and the desired outcome. Every organization has to work with all these factors. These factors may have positive as well as negative impacts on project management. The factors can be external and internal.

Internal Factors

1. Organizational Culture- Organizational culture refers to the culture or the behavior present inside the organization (Andre, 2008). It depends on the behavior, attitude, expectations, and customs that have been developed within the organization (The Business Dictionary). An organization is a combination of beliefs, behavior, values, habits, and language (Needle, 2004). Organizational culture affects everyone within the organization the people, clients, and even the stakeholders. The Organizational culture reveals that employees identify with their organization (Schrodt, 2002). The leaders are responsible for the creation and communication within the organization. Leaders can either improve the culture or ruin the culture within the workplace, the leaders architect the culture within the workplace (Schein, 2010).
2. Organizational Structure- It defines various units within the organization in which the organization operates. The organizational structure should be chosen carefully. Every organization has a different structure according to the nature of the Business. Enterprise Environmental Factor can affect the availability of resources within the organization.

Types of Organization Structure-

1. Functional Organization – The Staff within the organization are grouped by marketing, finance, human resources depending on their departments. The nature and work of each department is different as compared to other.
2. Project Oriented Organization- Organizational is organized in projects, for example, a project manager will have access and resources used to fulfill the project.
3. Matrix Organization- Matrix organization has been divided into three parts –Strong, weak and balanced matrix (Stuckenbruck, 1979). Here, Strong matrix refers to any position where In the person holds all the power related to his role within the organization, Weak matrix refers to someone who holds a part-time position or a position of a coordinator who does not have any power and is dependent on the permissions, Balanced matrix refers to the shared power between two managers and do not have the full authority of decision-making or funding.
4. Composite structure- Composite structure refers to mixed multiple roles within the workplace wherein many teams are working together for a similar project (Kathy, 2018).
5. Virtual Organizational structure- This structure refers to the low power of the manager wherein the staff could be full time or part-time. Here, the budget is managed by both the Project and the Functional manager.
6. Portfolio, Program, or Project Management Office- Here, the power of the PM is higher and he has full control over the budget used in the project.
7. Internal Politics- Politics are part of the organization because they have different cultures and interests within one organization. This can also be responsible for increased power, and objectives (Brandon & Seldman, 2004; Hochwarter, Witt, & Kacmar, 2000). It is very important to handle the political acts and diverse thoughts within the organization.
8. Available Resources- also called Organizational resources refers to the resources use within the organization at the time of production process. The four Organizational resources are –

• The Human resource
• The Capital resource
• The Monetary resource
• The Raw materials

9. Infrastructure- Infrastructure within the organization refers to the system or protocols on which the organizational structure is formed. The organizational structure supports the vision, mission, goals, and values of the organization which sets the foundation.

External Factors

1. Standards of Government- Every organization should follow the rules the government has decided for the employees and the organization. Some of the standards of Government are-

• Financial Taxes Regulation
• Employee Wages and the dedicated hours of work
• Safety and the security to work within workplace
• Discrimination Law
• Environmental Protection
• Additional benefits

2. Market Conditions- also known as Market environment which work to form a strong communication and relationship between the customer and the company (“What is Marketing Environment? Definition and meaning – Business Jargons”, 2020). It has special characteristics for quality of products as compared to other company’s product, the qualification and talent of the employees, self-awareness, and so on. There are two types of Market environment-
3. Micro Environment- It has the ability to serve the customers through different modes like suppliers, customers, marketing, and the competition within the market.
4. Macro Environment- It refers to everything which helps organization to survive company (“What is Marketing Environment? Definition and meaning – Business Jargons”, 2020).
5. External Political Conditions

There are many types of politics actively going within the organization that can be only experienced by the client while working within the organization. There are a number of rules and regulations a company forms within the organization. Even if the rules are not liked by many, they still have to accept it while working in the organization may influence the culture within the organization. It can also change the objectives of the company.

4. Industry Standards

Organizations introduced many standards within the organization that could help the company to achieve objectives such as:-

• Customer satisfaction (To provide the desired services to the customers by understanding their needs.
• Ensuring the safety of the products.
• Obeying the regulations
• Meeting environmental objectives
• Protecting products in context to climate and other conditions.
• Ensuring that internal process within the organization is controlled.

Stakeholders will expect the quality standards of the products and services. Suppliers and partners work together to form a specific standard as an important factor to run a business. Stakeholders can be an individual or a group that is affected by the positive or negative decision responsible for the outcome of the Project. Stakeholders can be a sponsor, the customer, the leader, the manager, the business partner. It is said that a sponsor is just a part of the project but holds all the power within the project. Stakeholder or sponsor will make sure that the team will get everything what they need and by which they can make the project successful (Landau & Landau, 2020).

5. Legal restrictions

Small or medium-sized businesses are subjected to some laws and regulations related to the employment. There are the laws applied to Interstate borders in context to international business and so on.

While working on a project it is important to face the obstacles and problems to plan strategic management planning that should be controlled. These are known as Environmental Enterprises factors. You should be aware of all the factors within the organization in order to plan the project and to achieve the desired result. A project manager should always include the Enterprise environmental factors for successful planning. Conditions are always worked opposite the positive sides for example the culture of the organization, the political climate of the organization, the marketplace conditions. The standards of government affect the project but one needs to control the situation. It is said that the political climate is very important for the projects and can affect the business. It is said that the Enterprise Environmental Factors in consideration.

Here, it is understood that there are both internal and external factors of Enterprise environmental factors for example corporate culture within the organization. It could be an asset as well as a liability that cause because of certain procedures, guidelines, regulations on the project such as project learning, lessons, and reports.

Reflection on Enterprise Environment Factors Report

Environmental Enterprise factors influence the project and its outcome. The project teams hold no power to control the active activities. In this case, it is important for the project team to handle all the factors of environmental enterprise that can affect the success of the ongoing project. As per PMBOK (PMI, 2013), environmental enterprise factors are key to the process of project management.

The Reflective exercise can help to understand the experience and the learning to have a better understanding. Reflection helps to improve learning by providing it a professional structure to develop the skills and habits. A successful reflection may need self-awareness, interest, and a passion to learn. The evidence presented in front of the stakeholders must be clear and logical. This may also require appropriate strategies, clear and detailed communication with the stakeholders. Now, our economies have grown the impact on the environment similarly, many businesses have continued operating their operations on the traditional model. There are different approaches within the organization to deal with different kinds of cultures that exist in the organization. The main objective is to reuse everyone by all factors given which include all policies, procedures, and legislation that exist both inside or outside the organization.

These factors are beneficial for the organization as they come under the code of ethics. Many organizational cultures, norms, and policies are designed for successful project management. I would consider environmental enterprise factors beneficial as through this we can control the organizational environment and can reduce the barriers or the restrictions caused within the project to make it successful. The project team cannot restructure the policies made by the company however, they can ask for the related feedback and suggestions to update the policies. If the organization found it suitable for all the employees as well as the organization they can probably change it. The project management team learn and share their practices with their knowledge and experiences. It is said that these environment enterprise factors do not work for the organization in terms of improvement of the processes but they need to work in this environment to have the control of the project management team. These factors are really difficult for a change and the organization, as well as company employees, must learn to live with it. The assets of the organizational process are always in support of the team.

References for Enterprise Environment Factors Report

Enterprise Environmental Factors (EEF) & Organizational Process Assets (OPA) | PM Study Circle. PM Study Circle. (2020). Retrieved from https://pmstudycircle.com/2012/01/enterprise-environmental-factors-organizational-process-assets. [Accessed on 08 Aug 2020]

Rinaldi, R. (2020). Organizational Process Assets vs. Enterprise Environmental Factors- Maghoosh PMP Blog. Magoosh PMP Blog. Retrieved from https://magoosh.com/pmp/organizational-process-assets-enterprise-environmental-factors/. [Accessed on 08 Aug 2020]

Fichtner, C. (2020). PMP Training: Enterprise Environmental Factors. Project-management-prepcast.com. Retrieved from https://www.project-management-prepcast.com/pmp-exam/2-uncategorised/982-free-lesson-enterprise-environmental-factors.

Andre, R. (2008). Organizational behavior. An introduction to your life in organizations. Upper Saddle River, NJ: Pearson Prentice Hall.

Stuckenbruck, L.C. (1979). The matrix organization. Project Management Quarterly, 10(3), 21-33

Projectcubicle.com. (2018). Retrieved from https://www.projectcubicle.com/types-of-organizational-structures/. [Accessed on 08 Aug 2020]

What is Marketing Environment? Definition and meaning –Business Jargons. Business Jargons. Retrieved from https://businessjargons.com/marketing-environment.html. [Accessed on 08 Aug 2020]

Landau,P., & Landau, P. (2020). What is Stakeholder and How Do You Manage Them? – ProjectManager.com. ProjectManager.com. Retrieved from https://www.projectmanager.com/blog/what-is-a-stakeholder. [Accessed on 08 Aug 2020]

Project Management Institute. (2017). A guide to the project management body of knowledge (PMBOK Guide) (6^th ed). Newtown Square, PA:PMI

The Business Dictionary. Organizational Culture.

Needle, D. (2004). Business in Context: An Introduction to Business and Its Environment.

Schrodt, P. (2002). “The relationship between organizational identification and organizational culture: Employee perceptions of culture and identification in a retail sales organization”. Communication Studies 53: 189-202

Schein, E.H. (2010). Organizational Culture and Leadership. San Francisco: Jossey-Bass, Print.

Brandon, R., & Seldman, M. (2004). Survival of the Savvy: High-integrity political tactics for career and company success. New York: Free Press

Hochwarter, W.A., Witt, H.A., & Kacmar, K.M. (2000). Perceptions of organizational politics as a moderator of the relationship between conscientiousness and job performance. Journal of Applied Psychology, 5, 472-478

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